Privacy Statement
The University of Utah has created this statement to demonstrate our firm commitment to your privacy. This notice explains how we gather, use, and safeguard your information when you visit our website.
At a Glance
If you don’t have time for the detailed privacy notice below, here is what you need to know:
- The University of Utah is a large institution with many websites. This notice relates to our main website, utah.edu. Individual university areas and organizations may have their own privacy notices.
- Our goal is to limit the information we collect to what we need to support our academic, research, and healthcare missions.
- We are committed to using your personal information only for the purposes for which it was collected.
- We never sell your personal information and when we share it outside of the University of Utah, it is only to enable operations and services on the university’s behalf, meet legal obligations, or protect the safety, property, or rights of the university, its community and guests,
- We strive to give you choices about the personal information collected on our website.
- If you have any questions or concerns about your privacy on the utah.edu website, you can contact us at privacy@utah.edu.
Other Sites Have Different Policies
This site contains links to other independently managed university sites. University of Utah schools, colleges, departments, units, clubs, labs, and other groups, may use information for purposes other than stated in this notice; be sure to read their separate privacy statements. University sites also contain links to sites outside the university; these sites may have their own privacy statement—or none at all. We urge you to exercise caution when providing personal data to any site. Check their policies and contact them if you have questions.
Information We Collect
We may collect the following types of information:
- Personal Information You Provide: Name, email address, phone number, and other contact details.
- Aggregate Usage Data: Information about how you use our website, including Internet protocol (IP) address of computer, browser type, referring web page, date, time & duration of visit.
- Health Information: The University of Utah is a Hybrid Covered Entity and certain areas are regulated by laws protecting health information. Information Security and Privacy Office website explains how we handle the personal information that you share with us as a patient, health/benefits plan member, or participant in a research study
How We Use Your Information
We use your information to:
- Provide, manage, and improve our website.
- Communicate with you when you request information.
- Comply with legal and regulatory requirements.
Data Collection and Use Limitations
While using this site, you may choose to submit personal information through email or online forms. You may refuse to submit personal information. We limit the collection and use of the personal information to the minimum that is reasonably necessary for the purposes outlined in this notice.
- Cookies Used to Preserve Data
Some of our webpages require the use of cookies (bits of data passed by your browser to our site). For instance, the My.Utah.edu portal uses cookies (active only during your session) to remember password and menu settings. You are not required to use My.Utah.edu; this tool is provided for your convenience. If you prefer not to receive cookies, you can turn them off in your browser or set your browser to ask you before accepting new cookies.
Security Programs Running
We have put in place appropriate physical, electronic, and managerial procedures to safeguard and help prevent unauthorized access, to assist in maintaining data security, and to assist in correctly using the information we collect online. We do not intentionally release personal information gleaned from these programs to others, except as required by law.
Security Precautions You Should Take
Although we make every effort to secure our networks, the University cannot guarantee privacy of online communications. Use discretion in providing information in online classes, chatrooms, or other open forums on the Web. If you use My.Utah.edu to access personal records, be sure to “lock up” when you leave by exiting the site AND closing your browser. Otherwise, the next person to use the computer may see your information.
Alternate Ways to Submit Information
You may refuse to provide personal information online. This may impact the functionality of using certain web pages or prevent you from receiving information electronically. For other options, contact the site manager and learn how you can provide information by phone, mail, fax or in person.
Changing Your Personal Profile Information
Here's how to review or change your personal profile information (address, home phone, e-mail):
- On the Web – Log in to the Campus Information Services and click your address, phone, or email to edit.
- In Person – Visit Registration Service Window #13 on the 2nd floor of the Student Services Building.
- By phone- Call the Registration Division (801)581-8969.
Exercising Data Subject Rights
You may have other rights to the personal information collected by our websites depending on where you are located and the type of data being processed. You may have the right to access, control, and request amendment or corrections to personal data being processed for certain purposes.
Visit Exercising Your Data Subject Rights for more information.
Related Policies
- Policies & Procedures 1-12 U Institutional Data Management Policy
- Policies & Procedures 1-15 U Information Resources Policy
- Policies & Procedures 1-16 U World Wide Web Resources Policy
- IT Policies and Procedures
Health Information Privacy
The University, and those who work, teach, and learn here, prioritize the privacy of the health information you provide us. The Information Security and Privacy Office website explains how we handle the personal information that you share with us as a patient, health/benefits plan member, or participant in a research study. The website also provides information explaining the rights you have regarding that information and how to exercise those rights. We provide additional privacy notices to make you aware of these practices and to comply with the law, including the Health Insurance Portability and Accountability Act (HIPAA) of 1996.
Breach Notification
In the event of a data breach, we will notify affected individuals and relevant authorities as required by law.
Privacy Notice Changes
This privacy notice may be updated from time to time. We will post the date our notice was last updated at the top of this privacy notice. We encourage you to check back for updates.
If you have additional questions about this privacy notice, we invite you to contact:
University Webmaster:
101 South Wasatch Drive #215
Salt Lake City, UT 84112
(801)585-7320
webmaster@utah.edu
EU General Data Protection Regulation
Please be aware of the University’s GDPR Privacy Notice that supplements this Privacy Statement. The GDPR Privacy Notice applies generally to the provision of personal information by individuals in the European Economic Area. The GDPR Privacy Notice explains how we meet our obligations under the European Union General Data Protection Regulation with respect to such information. The GDPR Privacy Notice can be found at https://www.utah.edu/privacy/gdpr.php.
Protecting Children's Privacy
We encourage parents to explore our website with their children. If we learn that a child under age 13 has provided personally identifiable information to our sites, we will promptly remove this from our files. For more on children's privacy rights, read about the Children's Online Privacy Protection Act at the FTC's website.